The ScholarshipUniverse system is used by UGA departments to process departmental scholarship and stipend awards from UGA Foundation (UGAF) and Endowed Accounts (Bursar). All scholarships, awards, fellowships, and stipends that a student receives due to being enrolled at UGA should be processed through ScholarshipUniverse. Students participating in summer programs, and most other non-degree seeking students, may not receive awards through ScholarshipUniverse.
Webpage
Resources
- User Guide (PDF)
- How do I Gain Access to ScholarshipUniverse? (PDF)
- How do I Create an Award View (PDF)
- How do I Modify an Award (PDF)
- How do I Run the Organization Users Report (PDF)
- Frequently Asked Questions (PDF)
System Access Forms
- ScholarshipUniverse Employee Access Form – The intended user’s supervisor should submit an Employee Access form on behalf of the new user.
- ScholarshipUniverse Confidentiality Agreement – All ScholarshipUniverse users must complete the Confidentiality Form. This form should be completed by the intended user, not by the supervisor. Once you have completed this form, you will be emailed further instructions on completing ScholarshipUniverse training in eLC.
- ScholarshipUniverse Revoke Employee Access Form – This form is completed to revoke a user’s access to ScholarshipUniverse. This could be due to retirement or termination.
- Signature Authority Form (PDF) – Notify Authority role only. UGAF requires that all those in the Notify Authority role have a Signature Authority form on file. This form will be submitted to UGAF.
Budget and New Fund Forms
Please note: allow up to 7-10 business days for processing of budget requests.
- UGAF Budget Request Form – This form will be completed by departmental users to request that a new UGAF fund be set up, or a fund’s budget be revised.
- Fellowship or Stipend Account Budget Request Form – This form will be completed by departmental users to request that a new stipend account be set up, or a fund’s budget be revised.
Need Analysis Form
- Departmental Need Analysis Request Form – UGA departmental staff should use this form to submit the names and 81 numbers of students under consideration for need-based scholarships. The Office of Student Financial Aid team will review the students and indicate “yes” or “no” as to whether or not they are eligible to receive funding from need-based accounts. We are also able to rank students from highest to lowest level of need if desired.